![]() Some of those systems, such as the alphanumeric filing system or the duplex numeric filing system (Dewey Decimal system), are used by big businesses and archives to keep track of very large collections of data. There are many different systems used to sort files. □ Learn more about the different folder types and how to choose the right files for your home office needs. ![]() ![]() Since the tabs are plastic, they come in a variety of colors, which you can integrate into your organization strategy. You can insert a tab anywhere along the hanging folder, so it allows for more customization. They have a plastic pocket that lets you insert or remove labels as you see fit. If you need to change a label, simply stick on a new label to cover the old title. ![]() You can write directly on the tabs, or write on a label and attach it to the tab. Tabs are the raised piece of a folder that help you identify the contents of a file without having to pull it out of the drawer. For example, you could have a hanging folder labeled “Auto” and within that folder smaller regular folders denoting more specific labels such as “Insurance,” “Manuals,” “Previous Vehicles,” etc.ĭo you want to use labels, tabs, or both? This will ensure files remain in place in the cabinet while being easy to pull in and out of the drawer. You can also use a combination of both regular and hanging folders. A hanging folder will keep documents upright even if you only have a few files in your cabinet. That being said, regular folders can sometimes fall over, especially if there aren’t enough file folders to fill a cabinet drawer. If you think you’ll routinely pull file folders out of your cabinet, regular folders are easier to remove and replace. Hanging folders hang on the edges of a drawer. You can also use color to match your company branding or simply because you like a little color in your life. How can color help you organize various document types? You can choose a different color folder for each client, color code by type of task, or sort by color based on urgency. Standard manila folders are the most economical options, but you can use color as a personal filing system strategy. For home office purposes, you’ll likely want letter size folders. Letter and Legal file folders have different dimensions, which correspond with Letter or Legal size paper. Or maybe you just can’t get enough of the color blue-it’s our favorite too.įile folders come in different sizes, so be careful to choose the right ones. Who said home filing systems had to be boring? Colored cabinets will stand out in your space and you can match the color with your business branding. Use your cabinet to add a pop of color to your home office. She writes online courses for professionals seeking CPE hours and has also published the book "Guide to Non-profits: From the Trenches." Her articles have been published in national magazines such as the "Journal of Accountancy," "Architecture Business and Economics" and "Veterinary Economics." Shanker holds a Master of Business Administration.FUNKY: DEVAISE 3-Drawer Mobile File Cabinet Sheila Shanker is a certified public accountant based in California. Advanced Filing Systems: Office Storage Systems Can Help Get Organized- Ensure Efficiency – Save Time & Money.Washington Post How Do I.Organize Records Needed To Do My Taxes? Sharon McLoone 2010.Depending on your business, income backup is filed by date of receipt or date of deposit to facilitate bank reconciliations later. Expenses can be filed alphabetically, by vendor names, while fixed asset files can be classified by purchase dates. If certain transactions belong to more than one area, such as expenses and fixed assets, make copies of the paperwork and put the documentation on both files. ![]() Expenses are filed separately from payroll and other areas of accounting. Examples would be files for policies and procedures, contracts, fixed assets, insurance policies and other documentation that cannot be hauled away after year-end. The second type of files relates to storage of permanent or long-term items that need to be accessed over time. These files include most of your expense and income items. One filing cabinet or drawer is for daily files, which are usually stored away after year-end.
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